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Academic Advising

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The University’s Advising Philosophy

Advising fosters intellectual, moral, and personal growth in students. It is informed by the teachings of Ignatius Loyola, who advocated that Jesuit schools should educate students who will lead and be a leaven for good. This requires that students obtain both a firm base of knowledge and a strong sense of personal responsibility. Thus, Marquette seeks to educate on both the intellectual and moral level. The mark of academic success is the ability of students to function as well-educated, responsible members of society.

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Goals for Advising

The primary purpose of advising is to enhance the academic performance of students. The result of this process should be graduates who are demonstrably committed to academic excellence and who assume responsibility for their own actions. Their growth toward this goal can be observed in their ability to make sound personal and academic choices.

Advising is much more than class scheduling, although that is obviously a regular component. In the same way that formal study affects a student’s intellectual growth, advising is an ongoing developmental process that helps students discern their life/career goals, and contribute to their values, their personal fulfillment and the educational plans for reaching those goals. As part of this process, advisers can give attention to matters relating to academic performance and also be watchful for non-academic issues that could have an impact on student academic performance.

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Adviser and Student Expectations

Marquette University is committed to the shaping of students’ intellectual and personal development. Academic advising contributes substantially to this mission. It assumes a good working relationship between advisers and students. At Marquette University we strive to provide advising within the following set of expectations:

Students may anticipate the following from advisers:

1. The adviser recognizes the goal of advising is the academic success and personal growth of the student.
2. The adviser works to develop good rapport with the student and in doing so, also serves as a mentor.
3. The adviser has knowledge of major course content, course sequencing, the University Core of Common Studies (UCCS) and graduation requirements as provided in the bulletin.
4. The adviser is available during his or her regular office hours or by appointment and prepares for each scheduled session by reviewing the advisee’s record before the meeting.
5. In addition to showing common courtesy toward the advisee, the adviser listens carefully, provides encouragement and support and respects the advisee’s ability to make decisions.
6. The adviser helps the student develop strategies for academic success and understand the possible associated consequences.
7. The adviser identifies and addresses potential conflicts that might arise in the students’ schedule and develops a long-term schedule to avoid conflicts (e.g., prerequisites, infrequent offerings, etc.).
8. The adviser informs advisees of opportunities and information, particularly related to majors and minors but also including internships, research, graduate and professional school opportunities.
9. The adviser understands that academic performance can be influenced by factors unrelated to the classroom and is prepared to deal with these issues and make referrals as necessary.
10. The adviser knows where to direct a student to additional resources when necessary.

Advisers may anticipate the following from students:

1. The student accepts full responsibility for his or her academic success and acknowledges that the adviser is a major resource for achieving that success.
2. The student understands bulletin information including graduation requirements.
3. The student acknowledges that successful advising requires openness and honesty with the adviser.
4. The student works to develop a good rapport with his or her adviser.
5. The student has a desired expectation for his or her Marquette experience and comes to meetings prepared to discuss career goals, co-curricular interests, etc.
6. The student prepares for advising sessions by developing semester schedules that meet certain long-term goals such as fulfilling the requirements of the UCCS and college curriculum.
7. The student should have knowledge of the classes he or she is interested in taking as well as alternative options, and recognizes that his or her plans may change.
8. The student shows common courtesy toward the adviser including honoring all advising appointments once scheduled.
9. The student seeks appropriate help to solve problems that may adversely affect his or her academic performance. The student recognizes that the academic adviser is the appropriate person with whom to start this process.
10. The student ensures that all questions and concerns are adequately addressed.

This statement evolved from a collaborative effort that included members of the Marquette University Student Government and the Committee on Academic Procedures. Reviewed by Marquette University General Counsel, February 1, 2006. Revised and approved by the University Board of Undergraduate Studies, March 1, 2006. Approved by the Academic Senate, March 20, 2006

The Klingler College of Arts and Sciences Pre-major Advising Manual (2003-2004) is the source for much of the information contained herein.

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Academic Honesty Policy

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Preamble

Marquette University is committed to developing the whole person, spiritually, mentally, physically, socially, and ethically. As an institution of higher education, love of truth is at the center of the university’s enterprise, and academic honesty, in all its forms, is an explicit value of the university. The development and practice of academic honesty and integrity, both inside and outside the classroom, are expectations for all members of the university community. In order to cultivate academic honesty in its students, instructors take every opportunity to help students appreciate both the process and the principles of academic integrity.

Academic honesty can be best understood by academic ethical standards guiding faculty in their work. That is to say, an individual’s contributions, in terms of words and scholarly findings, belong to him or her alone. Furthermore, the integrity of that which one claims to be scholarly knowledge rests on the accurate demonstration of the assumptions and reasoning that produced it. These standards are used as the implicit basis for teaching and learning in the university.

In order for instructors to fairly assess the quality and quantity of a student’s learning as determined by work that students represent as their own, a relationship of trust between instructor and student is essential. Because violations of academic integrity most often involve, but are not limited to, efforts to deceive instructors, they represent a breach of the trust relationship between instructor and student and undermine the core values of the university.

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Responsibility for Academic Honesty

This policy applies to all undergraduate programs and to students and faculty in some programs under the auspices of the Graduate School. Graduate School generically refers to all graduate and professional schools and students, and terms such as associate vice provost or associate/assistant dean will refer to the appropriate official in the other colleges/schools. Graduate School students should appeal to the Graduate School while professional students should appeal to the appropriate person in their college or school, i.e., Graduate School of Management or College of Health Sciences. School of Dentistry and Law School students must follow the policies put forth by their respective schools.

Academic honesty consists of truth telling and truthful representations in all academic contexts. All members of the academic community have a responsibility to ensure that academic honesty is maintained. In what follows the wording “chair” refers to either a department chair or an equivalent official, “associate dean” refers to either an associate dean or an equivalent official, or in the case of the Graduate School it will refer to the assistant vice provost for graduate programs, the word “college” refers to a college, school, or other academic unit, and the words “assigned college” refers to the degree granting college or school (i.e. for graduate students the assigned college is the Graduate School).

Faculty have primary responsibility for:

1. Upholding and enforcing university-wide principles of academic honesty and integrity and informing students of these principles including any qualifications that may be operative in the classes they are teaching.
2. Minimizing opportunities for academic dishonesty in their courses.
3. Confronting students suspected of academic dishonesty in a way that respects student privacy.
4. Affording students accused of academic dishonesty the right to appeal any resulting disputes to disinterested parties for hearing and resolution.
5. Assigning an appropriate grade to a student who engages in academic dishonesty.
6. Reporting all instances of academic dishonesty to the associate dean of the college offering the course.
7. Protecting the anonymity of any student reporting an incident of academic dishonesty to the extent permitted by due process required for the accused and other legal requirements.

Students have responsibility for:

1. Refraining from cheating and plagiarism.
2. Refusing to aid or abet any form of academic dishonesty.
3. Notifying professors and/or their adviser about observed incidents of academic misconduct. The anonymity of a student reporting an incident of academic dishonesty will be protected to the extent permitted by law.

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Definitions of Academic Dishonesty

Academic dishonesty applies equally to electronic media and print, and involves text, images, and ideas. It includes but is not limited to the following examples:

Cheating

1. Copying from others during an examination.
2. Communicating exam answers with other students during an examination.
3. Offering another person’s work as one’s own.
4. Taking an examination for another student or having someone take an examination for oneself.
5. Sharing answers for a take home examination or assignment unless specifically authorized by the instructor.
6. Tampering with an examination after it has been corrected, and then returning it for more credit.
7. Using unauthorized materials during an examination.
8. Allowing others to do the research and writing of an assigned paper (including use of the services of a commercial term paper company).

Dishonest Conduct

1. Stealing or attempting to steal an examination or answer key from the instructor.
2. Changing or attempting to change academic records without proper sanction.
3. Submitting substantial portions of the same work for credit in more than one course without consulting all instructors involved.
4. Intentionally disrupting the educational process in any manner.
5. Allowing another student to copy off one’s own work during a test.

Plagiarism

Plagiarism is intellectual theft. It means use of the intellectual creations of another without proper attribution. Plagiarism may take two main forms, which are clearly related: 1. To steal or pass off as one’s own the ideas or words, images, or other creative works of another and 2. To use a creative production without crediting the source, even if only minimal information is available to identify it for citation.

Credit must be given for every direct quotation, for paraphrasing or summarizing a work (in whole, or in part, in one’s own words) and for information that is not common knowledge.

Collusion

Any student who knowingly or intentionally helps another student perform any of the above acts of cheating, dishonest conduct, or plagiarism is subject to discipline for academic dishonesty.

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Research Misconduct

Marquette University has a duty to ensure the integrity of research and will respond to any allegation of research misconduct in a thorough, competent, timely, objective and fair manner. Research misconduct is defined as fabrication, falsification or plagiarism in proposing, performing or reviewing research or in reporting research results. The research misconduct policy applies to faculty, students, and others who are employed by or affiliated with Marquette University. Students who are accused of misconduct related to grant-funded research shall be governed by the procedures of the research misconduct policy, found on the Office of Research and Sponsored Programs website. Students who are accused of misconduct related to research that is not grant-funded and is a part of a student’s academic program will be governed by the University Policy on Academic Honesty, found on the Marquette Central website. Any uncertainty related to which policy will govern a given situations will be decided by the research integrity officer.

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Consequences of Academic Dishonesty

Regardless of how alleged acts of academic dishonesty are brought to light, faculty and instructors retain the responsibility and the authority to investigate all allegations, although, as outlined below, university administrators may lead these investigations. Because the consequences for academic dishonesty can be severe, the decision to penalize a student for such infractions must be the result of a thorough review. The procedures to be used for adjudicating suspected acts of academic dishonesty are determined by the nature of the misconduct and the seriousness of the offense.

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Procedures for Incidents Of Academic Dishonesty

Students found committing acts of academic dishonesty will be subject to the Marquette University procedures for incidents of academic dishonesty. In what follows the wording “chair” refers to either a department chair or an equivalent official, “associate dean” refers to either an associate dean or an equivalent official, or in the case of the Graduate School it shall refer to the assistant vice provost, the word “college” refers to a college, school or other academic unit and the words “assigned college” refers to the college granting the degree (i.e. for graduate students the assigned college is the Graduate School).

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First Offenses

Many, perhaps most, incidents of academic dishonesty involve accusations which are based on clear evidence and which are not contested by the accused student. In such cases, if the infraction is relatively minor and there is no indication that the accused student has previously been involved in such incidents, it is most appropriate that the matter be resolved between the student, the faculty member and the chair of the department offering the course.

When a faculty member has evidence of a student’s academic dishonesty, the faculty member must initiate communication with the student within 15 calendar days of discovering evidence of academic dishonesty. The faculty member must then present the evidence to the student in a private meeting, always with a facilitator present (e.g., department chair or designee). This meeting should take place within 15 calendar days of the student being notified of the allegation or as soon thereafter as possible. If, after this meeting, it is decided that the student did participate in academic dishonesty the faculty member may follow up with one or more of the following actions:

1. Issue a reprimand to the student.
2. Require repetition of the questionable work or examination.
3. Reduce the grade on the questionable work or examination (faculty can reduce the grade down to and including an F or zero).
4. Recommend that the student be administratively withdrawn from the course.
5. Recommend that the student be given a final grade of F for the course.

The faculty must maintain careful documentation of the incident.

It is essential that any disciplinary action be reported in writing to the student in a letter from the faculty member. The faculty member is strongly encouraged to consult with his or her associate dean for questions about appropriate discipline and the form and content of the letter sent to the student. Reference to the “Marquette University Policies on Academic Honesty” should be included in the letter. The letter to the student must be sent out within 15 calendar days of the meeting and may be sent by e-mail with settings for “notify sender of receipt and of opening”. At the same time the letter is sent to the student, a copy must be sent to the department chair and associate dean of the college offering the course. In turn, within 5 working days, the associate dean of the college offering the course will communicate in writing details of the incident to the associate dean of the student’s assigned college, to ensure that penalties assessed are commensurate with the offense and that repeated infractions can be detected and dealt with appropriately. The associate dean of each college is responsible for maintaining confidential records concerning academic dishonesty of students enrolled in that college. All letters reporting faculty imposed academic penalties for academic misconduct will be included in these files.

In most incidents the disciplinary response and procedure for incidents of academic dishonesty concludes at this step.

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Student’s Appeal

Students have the right of appeal of the allegations of academic dishonesty and the disciplinary actions of the instructor if the student believes the alleged incident of academic dishonesty and/or resultant academic discipline to be unfounded, biased or capricious. In this case the student should submit a formal written appeal stating the grounds for appeal and available documentation to the associate dean of the college offering the course within 15 calendar days of the notification of the instructor’s decision. Upon receipt of the appeal the associate dean may convene a review of the student’s actions by a college panel. The associate dean and/or panel reviews the details of the student’s actions and may ask to speak to the student, the instructor, the chair of the department offering the course, associate deans and others. The associate dean of the college offering the course will determine the appropriate disciplinary action and, within 15 calendar days of receipt of the appeal, will provide a written statement to all parties concerned.

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Disciplinary Recommendations by Faculty of ADW or F Grades

If the faculty member recommends that the student be administratively withdrawn from the course and assigned a final grade of ADW or that a final grade of F be assigned, the associate dean of the student’s assigned college (the assistant vice provost for graduate programs) will review the details of the incident, make the final decision within 5 working days of receipt of the request and provide a written statement to all parties concerned.

Students have the right to appeal the decision of the associate dean to issue grades of ADW or F to the dean of the student’s assigned college (the dean of the Graduate School in the case of graduate students). This appeal must be made within 15 calendar days of the notification of the grade change. The final decision to uphold or modify the action of the associate dean will be provided to the student and associate dean within 15 calendar days of receipt of the appeal. The decision of the dean is final.

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Repeat or More Serious Offenses

When the associate dean (in the case of graduate students to the assistant vice provost for graduate programs) of the student’s assigned college is aware of or determines that the student has engaged in multiple incidents of academic dishonesty or the incident in question is of a more serious nature he/she will convene a review of the student’s actions by a college panel within 15 calendar days of learning of the most recent incident. In the case of graduate students, such a panel will be composed of a sub-committee of the University Board of Graduate Studies. More serious incidents may involve repeat offenses, cause injury or harm to others outside the academic community or other actions deemed to warrant additional consideration. These incidents of academic dishonesty call for more serious disciplinary action up to and including campus wide sanctions of suspension or expulsion. Where incidents involve possible violations of the University Code of Conduct, in addition to the alleged academic dishonesty, consultation with the Office of Student Development is recommended.

Each college will have guidelines for the composition and selection of the college panel to assure a review by experienced faculty and/or administrators not directly involved in the incident(s). The panel reviews all aspects of the student’s record, the details of the student’s behavior and may ask the student, instructor(s) and others to speak with the panel. Within 15 calendar days of being given the charge, the panel will forward its recommendations for appropriate and just disciplinary action to the associate dean (in the case of graduate students to the assistant vice provost for graduate programs) of the student’s assigned college with a copy to the dean. All disciplinary decisions that involve a campus wide sanction, such as suspension or expulsion, will be made by the dean of the student’s assigned college with all other actions being taken by the associate dean.

Within 15 calendar days of receiving the panel’s recommendation, the associate dean or dean, as appropriate, makes the decision known to the student via written documentation that includes a description of the academic dishonesty, the process the decision went through, the resulting decision and appeal procedures. A copy of the decision is placed in the student’s academic file with a copy provided to the Office of the Provost.

Students have the right of appeal of the allegation of academic dishonesty and the disciplinary actions of the associate dean or the dean of the student’s assigned college. Such appeals must be made within 15 calendar days of receipt of the letter. Actions taken by the associate dean should be appealed to the dean of the student’s assigned college. The final decision to uphold or modify the action of the associate dean will be provided to the student and associate dean within 15 calendar days of receipt of the appeal. The decision of the dean is final.

For actions of the dean involving campus-wide sanctions, such as suspension or expulsion, students have the right of appeal to the Office of the Provost. A formal written appeal stating the grounds for appeal and available documentation is to be submitted to the Office of the Provost within 15 calendar days of the notification of the decision of the dean. The provost or designee will conduct a review of the appeal materials, may seek additional information, and may consult with the student, faculty, chair(s), associate dean(s), deans and others. The final decision to uphold or modify the action of the dean will be provided to the student and to the dean and associate dean of the student’s assigned college within 15 calendar days of receipt of the appeal. A copy of the provost’s decision will be placed in the student academic file. The decision of the provost is final.

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Other Considerations

The associate dean may exclude students who have on file recorded acts of academic dishonesty, as defined by this policy, from consideration for academic honors at graduation. Exclusion from consideration for honors is not for the purposes of this policy to be considered a campus wide sanction.

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Maintenance of Disciplinary Records

Records relating to academic dishonesty will be maintained by the associate dean of the student’s assigned college to promote consistency of penalties for academic dishonesty and to ensure appropriate action against repeat offenders. In order to ensure that minor and nonrecurring infractions do not negatively impact a student’s career beyond Marquette University, a student may petition to the associate dean of his or her academic college to have relevant academic disciplinary records expunged after the student graduates or leaves the university. The associate dean has sole authority to consider and to grant or deny such petitions. The university will release a student’s disciplinary records to potential employers, governmental agencies, other educational institutions or other organizations or individuals only if authorized to do so by the student in question or if compelled by law.

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Professional Ethics and Standards

These procedures do not supersede or take the place of procedures established for students who violate professional standards applicable to a particular program or college. Separate procedures and/or outcomes may be invoked when students are found in violation of professional standards or codes of ethics related to special programs, licensure or certification as determined by the program’s external or internal professional requirements. It is the student’s responsibility to know and follow these standards/codes of ethics, which are part of the student’s academic program. These special expectations and procedures, including the appeals process, will be provided to the student upon enrollment in the program and are available in published form in the administrative offices overseeing these programs.

This policy evolved from a collaborative effort that included members of the Marquette University Committee on Academic Procedures, Marquette University Board of Undergraduate Studies and the Marquette University Board of Graduate Studies. These groups would like to express their gratitude to the University of California–Irvine whose UCI Academic Senate Policy on Academic Honesty provided the framework for the resulting document.

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Academic Probation and Dismissal (Scholastic Censure)

Grade Point Deficiency—All students are expected to maintain at least a C (2.000) grade point average in Marquette work.

Students who do not maintain at least a 2.000 cumulative grade point average in Marquette work are subject to review by their academic college and possible academic dismissal at the discretion of the student’s college or program. All students who do not maintain at least a 2.000 cumulative average in Marquette work and whose grade point average falls within the following categories will be automatically reviewed by his/her college and are subject to possible academic dismissal. Once academically dismissed, the student must be readmitted and/or reinstated to the university.  Academic dismissal is recorded on the official transcript of the university as, ‘Required to Withdraw for Academic Reasons’.

Degree Hours Earned	Cumulative Grade Point Average
0-34	Less than or equal to 1.5
35-70	Less than or equal to 1.800
71-102	Less than or equal to 1.900
103-	Less than or equal to 1.950

Failing Grades—When a student is allowed to continue at Marquette with either excessive grade point deficiency or failing grades, the college dean, will prescribe, in writing, conditions under which a student is allowed to continue. Students who fail to meet the conditions for progress stipulated by the college dean will be academically dismissed.

Any deviation from this policy appears in the appropriate college or school section of this bulletin.

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Attendance

The undergraduate attendance policy specifies the role of the student, the instructor and university administrators in cases when students are absent from one or more classes. The policy aims to clarify several aspects of attendance, including, but not limited to the following five. Please read the entire policy for full details. 

1. With few exceptions, no distinction is made between excused and unexcused absences.
2. Instructors determine if work (including tests and examinations) may be made up as a result of one or more absences.
3. University offices do not provide documentation of absences.
4. Students may be withdrawn from a course as a result of excessive absences.
5. Lack of participation in an online course may lead to the recording of an absence for the student. 

Students are responsible for attending all class meetings for courses in which they are registered. Any absence, regardless of the reason, prevents students from getting the full benefit of the course and as such, no distinction is made between excused and unexcused absences, with the following exceptions (see below for further guidance):  

1. Absences resulting from legal obligations (such as jury duty).
2. Absences resulting from university sanctioned activities and related travel. 

Instructors should determine and notify students in writing the first day of class, preferably in the course syllabus, if any component of the grade is based on attendance and/or participation, and whether or not the opportunity to make up missed work, including assignments, quizzes, examinations and so forth, will be provided.  If so, instructors should specify the conditions students must meet to be given the opportunity to make up missed work.  The opportunity to make up work is considered a privilege, not a right.   

Since it is up to each student to understand and abide by each instructor’s policy on issues related to attendance, students should consult the instructor if any portion is not understood.  If an instructor does not provide information about make up work in writing, students can expect to be given a reasonable amount of time to complete work this is missed as a result of being absent. 

The Marquette University Student Health Service does not provide documentation of illness, or of a visit to the Student Health Service. Likewise, college and other university offices (e.g., Office of the Dean, Counseling Center and Student Affairs) do not provide documentation of an absence on behalf of the student. When an extended absence of a week or more is expected or occurs, the student, or a family member if the student is unable, should communicate with the college office as soon as possible, after which the college office may notify faculty and others, as appropriate. 

Regardless of the reason for the absence, students are responsible for learning what happened in class. Students who anticipate missing one or more class periods should contact the instructor ahead of time, just as they should contact their instructor as soon as possible after an absence.  Students are responsible for monitoring their absences during the term.   

Since attendance is taken at the discretion of the faculty member, the following distinction is made for withdrawals that occur in courses where attendance is regularly taken, and withdrawals that occur in courses where attendance is not regularly taken: 

1. For courses in which attendance is regularly taken, an instructor or college office may withdraw a student from a course due to excessive absences and assign a grade of WA (Withdrawn-Excessive Absences).  In these cases, instructors must document the dates of absenteeism.

Such action may be initiated, for example, in a 16-week course when the number of class hours missed exceeds twice the number of course credits.  As such, a student may be assigned the grade of WA when more than 6 classes have been missed in a 3 credit course, when more than 8 classes have been missed in a 4 credit course and when more than 10 classes have been missed in a 5 credit course.

As examples:  students who miss more than 6 classes in a 3 credit course that meets 50 minutes, 3 times per week, will be considered to have excessive absences and may be assigned a WA.  Likewise, students who miss more than 4 classes in a 3 credit course that meets 75 minutes, 2 times per week, will be considered to have excessive absences and may be assigned a WA.

Students assume all consequences that ensue as a result of receiving a WA grade.   These consequences include, but are not limited to:  a delay in graduation, loss of eligibility for certain scholarships or financial aid, loss of full-time student status. 

2. For those courses in which attendance is not taken on a regular basis, an instructor or college office may withdraw a student when it becomes apparent that the student has excessive absences. 
   In such cases, a student’s last date of attendance is determined by the last date of participation in an academically-related activity for the course including, but not limited to: an exam or quiz, a submitted assignment, participation in a lab activity, or in computer-assisted instruction. 

Online Courses and Attendance 

Online courses at Marquette University are designed to be highly interactive and collaborative, as authentic learning takes place within a social context.  To help ensure an effective learning experience, all students in online courses are expected to participate on a regular basis.  Participation is defined as “submitting required work as assigned; being an active contributor and responder to fellow students and the instructor in a timely basis, as set forth by online discussion guidelines in each course.” Failure to participate may be counted as an absence.  If technical circumstances prevent a student from entering the course site for a period of time, it is the student’s responsibility to contact the instructor in a timely manner if the student wishes to receive credit for any missed online activities. 

The above two sections represent university attendance standards.  Each undergraduate college may enforce additional attendance policies for certain courses; please consult your college handbook, college section of the current bulletin, or the individual course syllabus/attendance policy for more information. 

Absences Related to Legal Obligations or University Activities 

Students who fulfill a legal obligation such as jury duty, or participate in an officially sanctioned university activity, should be given the opportunity to make up class examinations or other graded assignments that are missed as a result of this participation or related travel. 

It is recognized that sometimes an exam or graded assignment is impossible to make up. Some faculty may assign collaborative projects that depend on other classmates, or oral presentations that incorporate questioning by the entire class, or may use evaluative methods that cannot easily be replicated by the instructor.  This policy does not prohibit any member of the faculty from making the determination that certain course work cannot be made up.  Faculty who intend to deny the opportunity to make up certain exams or projects because of absences resulting from legal obligations or university sanctioned activities and related travel, must inform the student of these consequences (reduced grade or otherwise) in writing, at the beginning of the class (preferably in the course syllabus).

Other than the above situations, examinations or other assignments missed as a result of legal obligations or university sanctioned activities and related travel, may be made up.  The manner in which the work will be made up is left to the discretion of each individual faculty member. 

In order to minimize the difficulties for both students and instructors caused by absences due to legal obligations, or university sanctioned activities and related travel: 

1. Students should:

Make every effort to schedule classes that will minimize conflicts caused by these activities and related travel.

Provide a schedule of all activities and related travel to all their instructors within the first week of each semester, or as soon as possible for non-scheduled events.

Obtain any class notes or other course material missed due to these absences, prior to taking any subsequent examinations or submitting any subsequent graded assignments.

Make arrangements with the instructor to make up any missed work, prior to any of these absences.

2. Faculty should:

Develop with the student, an agreed upon and mutually acceptable resolution as to how missed classroom activities and missed work will be handled as a result of these activities, if make-up work is allowed in the faculty policy. 

The above section represents university standards for absences due to legal obligations and university sanctioned activities and related travel; each undergraduate college may have additional requirements for students enrolling in its courses.

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Audit

Students who wish to audit courses without earning credit must present evidence of their preparation for the course or courses in which they wish to enroll. Auditors are required to attend all classes but are not required to complete written course assignments or examinations.

Students must first register for the course via CheckMarq, then request the audit option from the student’s college office with the Audit Request form located at Marquette Central. This form is used through the end of registration for each session, as published on the University Academic Calendar. After the end of registration for each session, students must contact their college office to request the audit option. The deadline to request the audit option for each session is listed on the University Academic Calendar.

A 50 percent discount on tuition (only) is available to individuals who audit classes. This opportunity is offered to students who have the proper background and prerequisite of the course(s) in question. A student whose total credit hours equal 12 or more including audit courses, will be assessed the full-time rate based on their career. This discount is not available to individuals who take the senior citizen discount.

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Classification

An undergraduate student must have earned 24 credit hours before being classified as a sophomore; 60 hours before being classified as a junior and 92 hours before being classified as a senior.

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Commencement

Commencement at Marquette is a symbolic ceremony provided for students, faculty and families in celebration of our students’ accomplishments. Following is the policy regulating participation in the Spring or Winter Commencement.

1. Students may participate in only one university commencement ceremony per degree and their names will be published in only the commencement program in which they participated.

2. Spring Commencement:

• Students who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work, by the end of the Spring term will participate in Spring Commencement.
• Students, who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work, by the end of the Summer term and are pre-registered for those final requirements may participate in Spring Commencement. (Ph.D. candidates — see #4 below)

3. Winter Commencement:

• Students who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work by the end of the Fall term will participate in Winter Commencement.
• Students who completed their degree requirements in August and did not participate in Spring Commencement, will participate in Winter Commencement.

4. Ph.D. Candidates:

To participate in Spring or Winter Commencement, Ph.D. candidates must have met the appropriate graduation application deadline, successfully defended their dissertation, received approval by their Dissertation Committee for any required revisions, and received approval of the dissertation format by the Graduate School before the published deadline for the respective commencement.

5. Students who participate in commencement without completion of their degree requirements will have their names published in the commencement program with a notation indicating the expected term of completion; however, these students will not have any graduation honors noted. (Ph.D. candidates — see #4 above)

6. Degree conferral is certified by the official Marquette transcript noting the degree completion. Receipt of a diploma or participation in the commencement ceremony does not constitute certification of degree conferral.

7. Any exceptions to this policy must be approved by the provost.

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Course Levels

Lower-division courses are numbered 1000-2999 and normally are taken by freshmen and sophomores. Upper-division courses are numbered 3000-4999 and normally are taken by juniors and seniors. Students must earn a minimum of 32 Marquette upper-division credits in order to earn a degree at Marquette.

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Credit

The semester hour is the unit of academic credit used by Marquette University. One semester hour of credit is awarded for 50 minutes of lecture per week for a 16-week course; credit for laboratory hours is appropriately awarded. Semester hour credit is given only in accordance with descriptions for individual courses as published in the Undergraduate Bulletin. No credit is given for a course in which a student has not registered.

The normal schedule for full-time undergraduate students is 16 or 17 credit hours, with the exception of students in the ROTC programs, which necessitates carrying more credits due to special requirements of the programs. An upperclassman may be allowed, with the consent of the dean or director, to carry more than the normal load, provided that, in the preceding term, all his/her grades were B or higher. Part-time Studies students are ordinarily limited to a maximum of nine credit hours.

Credit for courses pursued at another educational institution while simultaneously enrolled at Marquette (concurrent registration) will not be allowed unless specifically authorized by the dean. See “Study at Other Institutions” in this section of the Undergraduate Bulletin.

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Credit by Marquette Examination

Marquette recognizes that students by virtue of independent study, previous training or experience may already possess mastery of the content of a particular course in which they have not been formally registered. To enable students to enrich or accelerate their course of study, the university provides for the establishment of academic credit by means of a special Marquette examination. This credit is granted only to degree-seeking matriculated students who earn a C or better on the exam and is the equivalent of the credit the student would have earned had he or she actually been enrolled in the course at Marquette and successfully completed it. Students wishing to establish credit by Marquette examination should submit a request for such examination to the office of their dean or director.

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Enrollment Status

The undergraduate enrollment status is based on enrolled credit hours each semester. A full-time enrollment status means a student is enrolled in a minimum of 12 credits; a half-time academic load means a student is enrolled in 6-11 credits; enrollment in fewer than 6 credits is considered less than half-time status for the student.

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Examinations (Midterm and Final)

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Midterm Assessment

The university requires that midterm grades be assigned to students in most undergraduate courses and that these grades be based on appropriate written evidence of achievement. Midterm grades are assigned mid-way through the fall and spring term, as per the deadline in the University Academic Calendar. The undergraduate courses in which faculty have the option to assign a midterm grade are these: Exchange; Marquette-Led Study Abroad; Workshop/Institute/Studio; Practicum/Clinical/Field Experience/Student Teaching; Internship/Externship; Independent Study/Research; Senior Capstone; Senior Project; Senior Thesis. If midterm grades will be assigned in these courses, the instructor will include this information in his/her syllabus distributed at the beginning of the term.

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Final Exams

Final examinations are held in most subjects. A student’s achievement in each of his or her subjects, expressed as a letter grade, is based on the combined results of class work and examinations.

Should a student have more than three final examinations scheduled on one day, and these examinations are not in the form of a team project presentation, a take-home examination or a final paper, he/she has the option to reschedule one of those final examinations. The student must contact his/her college office prior to examination week to reschedule an examination. The decision as to which examination will be rescheduled is at the discretion of the college.

A student who misses a final examination risks receiving an F grade for the course. Students are held to the standard, as outlined in the instructor's attendance policy, which is distributed at the beginning of each term.

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Faculty Grading

All grades are entered by the primary instructor of the course into CheckMarq by the grading deadline for each session, as published in the University Academic Calendar. While other approved personnel of the university may assist the faculty in grade submission on the university’s course management system (D2L); only the primary instructor may enter and approve the grades in CheckMarq.

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Family Education Rights and Privacy Act (FERPA)

In compliance with the Family Educational Rights and Privacy Act, Marquette University notifies its students each term of their rights to inspect, amend and prevent disclosure of their education records. In addition, Marquette’s policy regarding education records is printed in the university student handbook and copies may be obtained from the Office of Student Development in the Alumni Memorial Union, 329, or online.

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Placement in Foreign Language Courses

Students in the Klingler College of Arts and Sciences, international business majors in the College of Business Administration, College of Education and speech pathology and audiology majors in the College of Health Sciences must satisfy a foreign language requirement for graduation. This may be accomplished by placement, course work or both. The goal of the Department of Foreign Languages and Literatures is to place students in the most appropriate level of foreign language study based on their previous exposure to the language.

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Foreign Language Requirement

The following procedures have been established by the Department of Foreign Languages and Literatures for placement in foreign language courses:

1. Students who have never studied the language, or who are beginning the study of a new language, do not have to take a placement examination. They should register for an Elementary Language course numbered 1001.
2. Students who have earned high school credit in French, German, or Spanish, and who plan to continue with the study of that language must take the WebCAPE Placement Examination to determine placement in the appropriate course.
3. Students who place in SPAN 1001 Course SPAN 1001 Not Found, but have studied two or more years of the language at the high school level, must register for the SPAN 1003 Course SPAN 1003 Not Found, if they plan to continue study in that language. SPAN 1001 Course SPAN 1001 Not Found is limited to new language learners or those who have studied the language less than two years.
4. Students who have completed two years or less of Arabic, Chinese, Classical Greek, Latin, Italian or Japanese in high school, and who plan to continue with the study of that language should register for an Elementary Language course numbered 1001. Students with three years or more of high school study should register for an Intermediate Language course numbered 2001. Students should consult with the Department of Foreign Languages and Literatures if they have any questions regarding the placement in these levels.
5. Students who are native or near-native speakers of Arabic, Chinese, French, German, Italian, Japanese and Spanish are not eligible to register in the elementary or intermediate levels of their native language for credit. Registration in these courses may result in no credit being awarded for the course. Students should consult with the Department of Foreign Languages and Literatures regarding the appropriate level for which to register.
6. Students who are native or near-native speakers of French, German or Spanish, and who plan to continue advanced study of that language must first take the WebCAPE Placement Exam in that language to determine the level of proficiency. After taking the exam, students must consult with the Department of Foreign Languages and Literatures before registering for an advanced foreign language course. Native speakers of other languages should consult with the records office in their college regarding possible exemption from the foreign language requirement.
7. Students who have spent six weeks or more studying in a French, German or Spanish-speaking country must take the WebCAPE Placement Examination, and consult with the Department of Foreign Languages and Literatures before registering for a foreign language course.
8. Students who have college credit for a foreign language course from another university (including CAPP courses in high school) must have their transcripts sent to the Office of Undergraduate Admissions and should consult with the Registrar and their College office regarding the transfer of foreign language credit, and the Department of Foreign Languages and Literatures before registering for a foreign language course. Students with college credit should not take the WebCAPE Placement Examination since placement will be determined by the college credit transferred.
9. Students who have taken the Advanced Placement Exam or the International Baccalaureate Exam and have received credit for a course in a foreign language or literature should refer to the Department of Foreign Languages and Literatures’ website for recommendations on the appropriate course for which to register.

The Department of Foreign Languages and Literatures will review the results of the placement examination in conjunction with other information, such as number of years that the language was studied, grades earned, etc. The department reserves the right to change the student’s placement in a course if it believes that the student has not been placed at the appropriate level, or in the most appropriate course based on the student’s exposure to the language. Students who believe they were misplaced on the basis of the placement test score should consult the Department of Foreign Languages and Literatures. Students may not place themselves, or change their placement without departmental approval. Registration in a course lower than the approved level may result in no credit being awarded for the course.

Further information on the procedures and instructions regarding the WebCAPE Placement Examination can be found on the Department of Foreign Languages and Literatures’ website.

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Placement Credit in Foreign Languages

Students who enter Marquette University who have studied or have had previous exposure to French, German, Classical Greek, Italian, Japanese, Latin or Spanish, and who plan to continue the study of that language must follow the placement procedures established by the Department of Foreign Languages and Literatures. They may be eligible to apply for three to six hours of special placement credit dependent upon the level in which they are placed, and the completion of that course with a grade of B or better (plus earn credit for the course in which they are enrolled).

For example: if a student places in an Intensive Intermediate course in French, German or Spanish numbered 2003 and completes the course with a grade of B or better, he or she may be eligible to apply for three hours of special placement credit (plus earn four credits for course 2003). If a student places in a French, German or Spanish course numbered 3001 and completes the course with a grade of B or better, he or she may be eligible to apply for six hours of special placement credit (plus earn three credits for the course in which the student is enrolled).

The grade awarded for the special placement credit will be an S (Satisfactory) which will be noted on the student’s transcript. These credits will only count toward the total hours needed for graduation from Marquette, and cannot be used toward the completion of a major or minor in the language. Such special placement credit is not automatic. It is the student’s responsibility to complete an Application for Placement Credit in Foreign Languages form in his or her first language course at Marquette. If the student is awarded the special placement credits, they will be noted on his or her transcript at the end of the semester after the course was completed.

Eligibility Requirements for Special Placement Credit:

1. The student must have earned the high school credits for the language in question from a U.S. high school.
2. The student may not be a native speaker or equivalent of the language, nor have resided in a country where the language is spoken for more than six months.
3. The student may not have college credit in the language (including Advanced Placement (AP) credit, credit by examination, or transfer credit from another institution).
4. The student may not have previously audited a college course in the language or enrolled in, and then withdrawn from, a course in the language after the third week of the term.

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Grade Appeals

Undergraduate students may appeal any final course grade that the student believes to be in significant violation of clearly established written policies, a result of improper procedures or discriminatory. Before initiating a formal grade appeal, the student must consult with the instructor assigning the grade and present evidence why the student believes the grade to be in error. If this does not lead to resolution, the student may initiate, in writing, a formal grade appeal. To be considered, the written appeal must be submitted no later than the final day officially scheduled for the removal of incompletes, approximately four weeks after the beginning of the academic semester immediately following the term in which the grade was assigned. However, it may be in the student’s best interest to appeal sooner than this deadline if his/her academic progress is dependent on the outcome of the appeal. In addition, the student should consult with the college or school offering the course for which the grade is being appealed to determine if other requirements for the written appeal are in force.

The written appeal must be submitted to the chair of the department offering the course or, in schools or colleges with no departmental structure, to the associate dean. The written appeal must provide the reason(s) the student believes the recorded grade is incorrect. The student may present evidence of his/her performance and may also request that all other pertinent materials be supplied by the instructor. The chair, or associate dean, will collect and analyze the evidence in a timely manner. Evidence will be gathered through consultations with the instructor, the student and any witnesses. These consultations may be in person, by phone or by electronic means. Hard copies of relevant documents may also be requested. The chair, or associate dean, will evaluate the appeal or choose to designate an ad hoc committee for this purpose. The chair, associate dean, or ad hoc committee will consider the appeal and evidence and make one of the following decisions: the assigned grade should remain, the course instructor is asked to reconsider the grade in light of information collected and the reconsidered grade will stand, or a grade change is warranted. The decision will be communicated in writing within 30 days to the student and the instructor with copies of the formal response placed in the student’s file and forwarded to the dean and any indicated grade changes filed with the registrar.

The student has the right to appeal the decision of the chair, associate dean, or ad hoc committee, to the dean. This appeal must be submitted in writing no later than 14 days from the date of the formal response. The dean will review the procedural evidence, which now includes all the evidence previously gathered, the student’s appeal letters and the formal response from the chair, associate dean or ad hoc committee, and will render the final decision on the grade appeal. The decision will be communicated in writing within 30 days to the student and the instructor with copies of the formal response place in the student’s file and any indicated grade changes filed with the registrar.

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Grading System

Marquette uses the grade point system to determine a student’s academic average and his/her eligibility to graduate (see Graduation Requirements section of this bulletin.) Each grade (A through F) earned in a course carries a specified number of grade points. The grade points earned in any given course equal the grade point value of the grade multiplied by the total number of semester hours credited. A student’s grade point average is found by dividing the total number of grade points earned by the total number of semester hours credited in those courses for which grade points have been assigned.

All students must earn at least a C (or 2.000) average in courses taken at Marquette. If a student’s grade point average falls below 2.000, or if the student has accumulated excessive hours of failure, he/she will be given a scholastic censure or may be required to withdraw. (See Academic Probation and Dismissal (Scholastic Censure) in this section of the Undergraduate Bulletin).

The following letter grades, their equivalents in achievement, and grade points per credit hour are used by Marquette instructors to evaluate a student’s performance in a course:

Grade	Achievement	Grade Points
A	Superior	4.0
AB		3.5
B	Good	3.0
BC	*	2.5
C	*Satisfactory	2.0
CD	*	1.5
D	*Minimum Passing	1.0
F	Failing	0.0

*Considered a passing grade, unless otherwise specified in the degree requirements of the college, as outlined in the college sections of this bulletin.

Former students who are applying for readmission should consult their respective deans for information concerning the application of any new grading policy to their earlier academic records.

The following letter grades do not have associated grade points:

Grade	Circumstance
ADW	Administrative Withdrawal; student was withdrawn from the course for administrative reasons, as determined by the university via a dean’s decision, a formal hearing and/or an appeal process.
AU	Audit
CR	Credit; equivalent of C work or better.
I	Incomplete; assigned on a pre-arranged basis, to allow completion of course assignments other than the final examination; the student’s performance in the course must merit this exception otherwise, the instructor will assign either a grade of F, or a passing grade that reflects both the quality of the work completed and the significance of the work which has not been completed.
IC	Course Incomplete; assigned to all students enrolled in a course, clinical, independent study/research, capstone, etc. that will not be completed by the grading deadline for the term in which the course is scheduled; changed to a letter grade by the faculty at the time of completion (no initiation needed by the student); permanent grade must be assigned within one year after IC is posted.
IE	Incomplete Extension; assigned by the college office to those students who are granted an extension to the deadline for removal of an I, IX or X grade.
IX	Incomplete course work and final exam not taken; assigned to a student who has incomplete course work and is absent from the final examination; must meet the criteria for both the I grade and the X grade; a student not qualifying for the IX will be assigned the grade of F.
NC	No Credit; equivalent of less than C work.
SNC	Satisfactory completion in a course bearing no credit; mandatory grade for all zero credit bearing courses.
UNC	Unsatisfactory completion in a course bearing no credit; mandatory grade for all zero credit bearing courses.
S	Satisfactory completion in a credit bearing competency-based course; equivalent of C work or better.
SY	A permanent grade indicating satisfactory work completed in the first term of a series of year-long courses, where grades are assigned only in the final course in the series.
U	Unsatisfactory completion of a credit bearing, competency-based course; equivalent of less than C work.
UW	Unexcused withdrawal; withdrawal initiated by the faculty or college office when a student registered for a course, never attended and failed to officially withdraw.
UY	A permanent grade indicating unsatisfactory work completed in the first term of a series of year-long courses, where grades are assigned only in the final course in the series.
W	Official withdrawal; withdrawal initiated by the student, with approval of the college office.
WA	Withdrawn-Excessive Absences; withdrawal initiated by the faculty or college office due to excessive absences in the course or student is found to be in violation of the Undergraduate Attendance Policy section of this bulletin; once assigned, the WA grade cannot be overwritten by a W grade.
X	Completed course work and final exam not taken; assigned to a student who is absent from the final examination and who might earn a passing grade in the course were he/she to take a delayed examination; both conditions must exist, or the student is assigned the grade of F.

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Clarifications of Grades

ADW Grade

Any student who is administratively withdrawn from the university will receive this grade in all courses and must be readmitted to the university before enrolling in a subsequent term. Administrative withdrawal is an action normally taken by the university for disciplinary, lack of professional competence or academic reasons other than low grades or lack of degree progress. This grade is assigned by the college office, or depending on the reason for the administrative withdrawal, the student affairs division, and will take precedence over the W, WA or UW grade, should the student withdraw or be withdrawn from a course after the faculty or other university personnel initiated the administrative action which ultimately results in this grade.

CD and D Grades

The policy on CD and D grades earned in courses taken at Marquette University differs for students in the various colleges, schools and programs. See the pertinent sections of this bulletin for statements of individual policy.

CR/NC Option (formerly S/U)

For enrichment purposes, junior and senior students are given an option to elect one course per term (to a maximum of four courses) for which only a CR or NC grade is assigned. This course must be a true elective in the individual’s program, the prerequisites for which the student has met. Courses excluded are those taken in fulfillment of the requirements for the Core of Common Studies, courses for the major or minor including teacher certification and the like or special courses excluded by the individual colleges, schools or programs. Arrangements to take a course under the CR/NC option must be made no later than the end of registration by completing the appropriate form available online at Marquette Central.

After the end of registration, the student does not have the option of changing from CR/NC to regular grading or from regular grading to the CR/NC option.

I, IE, IX and X Grades

The grades of I, IE, IX and X are cleared through the college office of the college offering the course. These grades must be cleared by the date specified in the academic calendar or they will automatically become the grade of F. The IE grade must be cleared by the date of the extension or it will become the grade of F. For those continuing students who entered under the previous grading policy, the I, X and IX grades will remain on the permanent record. Because these grades denote that the student did not fulfill all course requirements, the university views these grades with the same seriousness as the grade of F.

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Graduation

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Graduation Requirements

Normally undergraduate students must meet the graduation requirements which are stated in the Undergraduate Bulletin issued for the year in which they entered Marquette. Substitutions or waivers for specific courses required for degree completion may occur, as determined by the college. It is to be expected that these course exceptions will occur in the case of any student whose enrollment period extends for more than eight years. Students whose enrollment is interrupted for two or more consecutive terms normally must meet the requirements in the bulletin issued for the year in which they return to the university. The college may determine that a readmitted student will fall under a different set of degree requirements than the academic year in which he/she is readmitted. Students are responsible for keeping themselves informed of the requirements which apply in their particular cases.

Every student has available faculty advisers who will assist in planning and implementing the student’s plan of studies; however, it is ultimately each student’s responsibility to know and fulfill the requirements for graduation specified for the selected plan.

A candidate for a baccalaureate degree must meet the following graduation requirements:

1. In all colleges and programs a minimum grade point average of 2.000 must be earned for graduation.
2. The candidate for a degree in the College of Arts and Sciences or the College of Communication must earn 128 credit hours and a minimum of 256 grade points (2.000 grade point average). In addition, an arts and sciences candidate must achieve a 2.000 grade point average in all courses in his/her major or minor.
   
   In the College of Business Administration (non-accounting), 128 credit hours (includes four one-credit S/U courses) and 256 grade points (2.000 grade point average) are required. In addition, a candidate must achieve a 2.000 grade point average in all courses in the College of Business Administration. A candidate majoring in accounting must earn 128 credit hours with a 2.500 average in all courses in the College of Business Administration. At least 50 percent of the required business credits must be taken at Marquette University.
   
   In the College of Education, students must have a minimum of a 2.750 overall grade point average and a minimum of a 2.750 grade point average in major courses, each additional area of licensure and in education course work.
   
   In the College of Engineering, 130 to 135 semester hours (depending upon which major is chosen) and a 2.000 grade point average must be earned in Marquette and transfer credits accepted. In addition, there must be a 2.000 average in all engineering course work.
   
   In the College of Health Sciences, all health sciences candidates must achieve a 2.000 grade point average in all courses of his/her major. In addition, the candidate for a bachelor of science degree with a major in athletic training, biomedical sciences, clinical laboratory science, exercise science or speech pathology and audiology must earn 128 credits hours and with the following minimum cumulative grade point average: athletic training 2.750; biomedical sciences 2.000; clinical laboratory science 2.200; exercise science 2.600; speech pathology and audiology 2.000. The master in physician assistant studies degree requires 128 credits with a 2.800 cumulative grade point average and the doctor in physical therapy degree requires 126 credits with a minimum 2.200 cumulative grade point average.
   
   In the College of Nursing, 128 credit hours and a minimum of 256 grade points (2.000 grade point average) are required.
   
   In the College of Professional Studies, 126 credit hours and 252 grade points (2.000 grade point average) are required.
3. A minimum of 60 Marquette credits are required to earn a Marquette undergraduate degree. In the College of Professional Studies, students must earn a minimum of 45 Marquette credits.
4. For students admitted in Summer 2010 or beyond, the final 30 credits needed to complete a Marquette undergraduate degree must be earned as Marquette credits, unless those credits are earned in an approved study abroad program; for students admitted prior to Summer 2010, 30 of the final 36 requirements needed to complete a Marquette undergraduate degree must be Marquette credits, unless these credits are earned in an approved study abroad program.
5. A minimum of 32 upper-division Marquette credits are required to earn a Marquette undergraduate degree.
6. A minimum of 15 Marquette credits in the major are required to earn a Marquette undergraduate degree.
7. The student must attend any course of lectures, or any other exercises which have been or may be required, even though such courses receive no recognition in terms of credit hours.
8. The student must file a formal application for a degree at the college office.
9. May graduates must attend Commencement exercises. Permission to be absent may be requested only for serious reasons by writing to the dean of the student’s college by May 1.
10. All exceptions to this Graduation Requirements policy must be approved by the Office of the Provost, except:
    a) the course and bulletin year exceptions listed in paragraph 1;
    b) numbers 7 and 8 above.

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Graduation Honors

The grade point system is used to compute graduation honors. The computation is made by dividing the total number of grade points earned at Marquette University by the total number of grade point hours earned. To graduate with honors, a candidate must have earned at least 60 grade point hours and 60 degree hours at Marquette University, normally as a junior and senior.

A candidate whose average is 3.500 graduates cum laude; one whose average is 3.700 magna cum laude; and one whose average is 3.900 summa cum laude. Graduation honors are recorded on diplomas, noted in the published lists of graduates at Commencement and recorded on the student’s transcript.

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Major Declaration

Students officially declare a major by means of the application for admission when they matriculate to the university in the Colleges of Communication, Education, Health Sciences, Nursing and Professional Studies. Students in the colleges of Arts and Sciences, Business Administration and Engineering must officially declare a major before their junior year in the college and/or academic department that offers the desired major. All students who enter the university as an undeclared major, must officially declare a major within their college and/or academic department before their junior year. All students who wish to change a major, must do so by following the procedures in place in the college they currently reside and in the college and/or academic department that offers the desired major. No major may be declared that is not in active status at the time of the declaration and upon declaration of the major, the student normally would be required to follow the current curriculum requirements in place at the time of the declaration, rather than those in effect at the time of admission.

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Minor Declaration

Students officially declare or change a minor after enrolling in the university by means of a Minor Request/Update form that is submitted to their home college. The form is located online. In order to receive appropriate advising and complete the requirements, the minor should be declared by the junior year. No minor may be declared that is not in active status at the time of the declaration and upon declaration of the minor, the student normally would be required to follow the current curriculum requirements in place at the time of the declaration, rather than those in effect at the time of admission.

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Medical Withdrawal 

Purpose

An official medical withdrawal may be needed when, in extraordinary cases, a student’s physical and/or psychological condition interferes with that student’s ability to participate in campus life, including the ability to complete or make satisfactory progress toward academic goals.  Upon request, an official medical withdrawal may be granted, or in some cases, required by the university, as referenced in the Student Handbook, or other university, college or school policies.  Note:  a student may withdraw from a term for various reasons, including medical; however, if the student wishes to be verified by the university as having withdrawn with an official medical withdrawal, this policy and the processes outlined below then applies.    

Process

A student who chooses to withdraw and requires documentation of the withdrawal for health insurance or other purposes, must complete the appropriate Medical Withdrawal form found here: mu.edu/mucentral/registrar/policy_forms.shtml.  This form must be submitted before or within the term of illness/injury and by the deadline to withdraw from the session/term, as published in the University Academic Calendars (mu.edu/mucentral/registrar/cal_index.shtml). If the student is unable to participate in the medical withdrawal process and an official medical withdrawal is needed, the student’s college/school office, parent, spouse, partner, or other designee may do so on behalf of the student, once the incapacitation of the student is documented or power of attorney is provided.  The Office of Student Affairs may, at times, require a student’s medical withdrawal on an involuntary basis.  In this case, that office will process the Medical Withdrawal form on behalf of the student.  In either case, voluntary or involuntary withdrawal, the university will not grant retroactive official medical withdrawals of any kind for previous terms/sessions.  In addition, all previously graded courses at the time of the request will remain on the student’s record, regardless of the term/session in which the courses were taken.  

A student who withdraws, or is withdrawn, for medical reasons prior to the end of late registration will have no courses reflected on the academic record for the term of the withdrawal.  A student who withdraws, or is withdrawn, for medical reasons after the end of late registration will receive final grades of ‘W’ in all courses for the term of the withdrawal, except when courses have already been graded, or when grades of ‘ADW’ (administrative withdrawal) are warranted.  

The completed ‘Medical Withdrawal Request’ form is to be submitted in person to Marquette Central or mailed to the Office of the Registrar by the student, the student’s designee, the student’s college/school office, or the Office of Student Affairs, and must include all relevant documentation as described on the form.  The form and all documentation will be confidentially forwarded to the Medical Withdrawal Committee (MWC) for action.  

The Medical Withdrawal Committee is comprised of four to five members.   Permanent members include representatives from the Counseling Center, the Office of Student Financial Aid and the Office of the Registrar.  Additional representatives will be included as follows:  a designated representative from the Committee on Academic Procedures (for undergraduate student requests); a designated representative from the Graduate School (for graduate student requests); a designated representative from the Graduate School of Management (for GSM student requests); designated representative from the College of Health Sciences (for Health Sciences Professional or pre-professional student requests).  The Medical Withdrawal Committee reserves the right to consult with individuals from the student’s college/school office, Counseling Center and/or Student Health Services on a case-by-case basis.  The Medical Withdrawal Committee will carefully review each request for medical withdrawal and determine the action to be taken, including any refund, if appropriate.   A medical withdrawal determination will result in a registration hold placed on the student’s record.    

A student has the right to appeal the Medical Withdrawal Committee’s determination by writing to the Office of Student Affairs within five business days of the Committee’s decision.  The refund decision, if any, may not be appealed on its own, but will be considered as part of an appeal of the withdrawal decision.  The Office of Student Affairs will, in turn, consult with the student’s college/school office, or other university offices if appropriate, and reply to the student within five business days.  The determination of the Office of Student Affairs is final. 

Once a final determination has been made, the form will be signed by the chair of the committee and forwarded to the Office of the Registrar.  The Office of the Registrar will then notify the student’s college/school office and other offices, as appropriate; process the withdrawal; add the registration hold; and apply any refund, if granted.  The original signed form will be retained by the Office of the Registrar as part of the permanent academic record. 

Because a medical withdrawal can affect so many aspects of academic progress at Marquette, the student is encouraged to first consider other options that might enable the student to remain enrolled.  Before requesting a medical withdrawal, a discussion with the student’s college/school office, the Office of Student Financial Aid (if applicable), the Office of International Education (if applicable) and other offices, as appropriate, is highly encouraged (e.g., Veterans, ROTC).  It is also recommended that each student discuss the ramifications of a withdrawal with his/her health insurance or other service providers. 

Readmission after Medical Withdrawal: Immediate Subsequent Term

1. A student who withdraws prior to the end of registration, such that no courses appear on the academic record for the term of withdrawal, must apply for readmission to the university in order to attend any subsequent term. 
2.  A student who withdraws after the end of late registration and  has already earned grades, or receives grades of ‘W’ and/or ‘ADW’ in the term of withdrawal, is not required to apply for readmission to the university for the immediate subsequent term. 

Approval to return to the university following a medical withdrawal is not guaranteed.  The review process will follow all of the regulations outlined in the university readmission policy, in addition to any additional requirements imposed at the time of the medical withdrawal.  The Medical Withdrawal Committee must approve a student’s return to the university and the student’s college/school must subsequently approve readmission to the college/school (if applicable).  The registration hold imposed at the time of the medical withdrawal will not be removed from the record until the student is readmitted by the college/school (as applicable) and/or approved to return to the university by the Medical Withdrawal Committee.    

Because of the documentation required, and the various decisions that must be made by university officials, it is necessary that the process to return, as outlined above, begin well in advance of the term/session in which the student wishes to re-enroll.  At a minimum, the completed readmission application (if applicable), the ‘Request to Return After a Medical Withdrawal’ form and all required documentation must be submitted no later than two weeks prior to the start of the session/term in which the student desires to return to the university.  Failure to meet the two-week deadline may result in deferment of readmission to the following term/session. 

Readmission after Medical Withdrawal: Future Terms 

1. A student who withdraws prior to the end of registration, such that no courses appear on the academic record for the term of withdrawal, must apply for readmission to the university in order to attend any subsequent term. 
2. A student who withdraws after the end of late registration,  has already earned grades or receives grades of ‘W’ and/or ‘ADW’ in the term of withdrawal and who does not enroll in the immediate subsequent term, must apply for readmission to the university.    

Approval to return to the university following a medical withdrawal is not guaranteed.  The review process will follow all of the regulations outlined in the university readmission policy, in addition to any additional requirements imposed at the time of the medical withdrawal.  The Medical Withdrawal Committee must approve a student’s return to the university and the student’s college/school must subsequently approve readmission to the college/school.  The registration hold imposed at the time of the medical withdrawal will not be removed from the record until the student is readmitted by the college/school, and/or approved to return to the university by the Medical Withdrawal Committee.

Because of the documentation required, and the various decisions that must be made by university officials, it is necessary that the process to return, as outlined above, begin well in advance of the term/session in which the student wishes to re-enroll.  At a minimum, the completed readmission application, the ‘Request to Return After a Medical Withdrawal’ form and all required documentation must be submitted no later than two weeks prior to the start of the session/term in which the student desires to return to the university.   Failure to meet the two-week deadline may result in deferment of the readmission decision to the following term/session.

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Non-degree Students

1. Non-degree students may register for a maximum of seven credits each term. Written authorization from the student’s dean/director must be acquired for exception to this policy. When requesting an exception, non-degree students may be required to present transcripts and other documents for evaluation.
2. Ordinarily, non-degree students may accumulate a maximum of 24 credits at Marquette. Authorization from the student’s college dean is required before students may exceed this limit. However, twenty-four credit hours earned at Marquette University on non-degree status is the maximum that may be applied toward a degree in all disciplines with the exception of nursing, in which only 12 credit hours may be applied.
3. Non-degree students are expected to maintain satisfactory academic progress at Marquette University. The student’s progress in these areas is monitored regularly by the office of the dean/ director. The university’s policy and procedures governing scholastic censure outlined in this bulletin apply to non-degree students and are exercised as necessary by the colleges.
4. Non-degree students who wish to become degree seeking, must apply via the Undergraduate Office of Admissions and are held to all of the requirements outlined in the Admission and Readmission to the University section of this bulletin.
5. Normally, students who are accepted and enroll with non-degree status must complete at least 12 credits before applying for degree status.
6. A 2.000 grade point average in Marquette University course work is a minimum requirement to be considered for degree status.

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Official Transcripts

The Office of the Registrar (OTR) accepts only official transcripts for the purposes of posting transfer credit or courses to the Marquette record and/or verification of a degree, diploma or certificate completion at another institution. Official transcripts are those that are printed on security paper and come directly via U.S. Mail from another institution's record/registrar office to the OTR or are delivered electronically directly to the OTR via a secured third party method that has been verified by the sending institution. All other transcripts are considered unofficial and will not be accepted or processed. Once an official transcript is received by the OTR, the transcript will be submitted for review to the college office of the primary degree/major of the student and the college will determine which courses and/or credits are transferable to Marquette.

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Registration

Normally, advising is required for all students prior to registration each term. Students who register for course work without adviser approval assume full responsibility for their registration. Courses that do not satisfy the requirements of their plans of study will not be applied toward the degree.

Students complete class registration via an Internet-based system known as CheckMarq. No class may be attended in which the student is not officially registered. It is the student’s responsibility to be certain that when registration ends, the schedule of the student accurately reflects only those courses for which he/she plans to attend. All courses for which the student is registered are subject to tuition and in some cases, additional fees. The student is responsible for payment due on all officially registered courses, regardless of attendance.

Students who do not plan to attend the university are responsible for dropping classes through CheckMarq and notifying their respective college office. All courses for which a student is officially registered as of the close of registration are subject to fee assessment and payment, and as such to appear as part of the student’s permanent record even if the student does not attend any sessions of the class. To avoid unnecessary fee charges and unnecessary courses with punitive grades on the student’s permanent record, it is the student’s responsibility to review his/her official registration prior to the end of registration to ensure it accurately reflects the courses the student plans to be enrolled in.

A 50 percent discount on tuition (only) is available to individuals 62 years of age and older taking undergraduate and graduate courses for credit and/or audit. This opportunity is offered to students who have the proper background and prerequisite of the course(s) in question.

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Registration in Graduate Courses

An undergraduate senior may register for a graduate course if the student has a B (3.000) or better average, his/her current program is such as to allow for involvement in graduate level work, and the Graduate School approves of the registration. To register for a graduate course, an undergraduate student must complete the Permission to Enroll in a Graduate Course form, available on the Graduate School website. The student is responsible for securing the necessary signatures (including the dean of his/her undergraduate college or school and the course instructor), returning the completed form to the department offering the course, then registering for the course using the CheckMarq system and the permission number provided.

Undergraduate students taking graduate level courses or cross-listed (5000 numbered) courses with the intention of transferring the credits to a graduate program must be graded according to Graduate School standards. Courses may not be graded using the CR/NC, S/U, SNC/UNC or AU (audit) unless that is the only grading option available for the course.

For information on transferring credits to a Marquette graduate program see the Graduate Bulletin.

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Reinstatement to the University

A student who is academically dismissed (required to withdraw for academic reasons) at the end of a term may appeal the decision in writing to the college office.  If the appeal is granted for the term immediately following the dismissal, the student is not required to apply for readmission.  Instead, the student will be reinstated to the university on probation status.  The official transcript will reflect both the academic dismissal and the reinstatement on probation.   

A student who is academically dismissed at the end of a term and leaves the university for one or more terms must apply for readmission and, as part of the readmission application, request reinstatement to the university.  If the return to the university is approved, the official transcript will reflect both the academic dismissal and the reinstatement on probation. 

Please note:  a student who is academically dismissed at the end of the spring term and seeks to transfer to another college within the university for the immediate fall term, must apply for internal transfer no later than the first Monday in July in order to retain any previous housing assignment.  For policy on internal transfer, see Transfer to Another Undergraduate College Within the University, located in this Academic Regulation section of the Undergraduate Bulletin.

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Repeated Courses

Undergraduate students who repeat a course, may do so under certain conditions:

1. Normally, the repeated course is taken at Marquette.
2. The repeated course is identical to the original course in subject, catalog number, title, subtitle and credits.
3. The repeated course is graded with the same grading options as the original, i.e., students may not exercise the CR/NC option for a repeated course.
4. Courses that are failed may be repeated until a passing grade is earned.
5. A passing grade is determined by the grade that is required in order to receive credit for the course, or to fulfill the program requirements of a degree/major/minor/certificate, as published in the academic program requirements of the university/college/school/department.
6. Courses in which a passing grade is earned may be repeated only once.
7. These courses allow unlimited repeats: colloquiums, continuation placeholder, co-ops, independent study/research, internships, practicums/clinicals/field work experience, seminar/reading, studio/workshops, study abroad and variable title courses (e.g., topics).

Credit hours earned in a repeated course are only awarded once; however, all previous courses and grades remain on the student’s permanent academic record. Beginning Fall 1999, the grade in the original course is excluded from the cumulative grade point average calculation. The cumulative grade point average is adjusted at the time the repeated course is graded. If a student audits or withdraws from the repeated course, the earlier grade will remain in the cumulative grade point average. If a student repeats a course that was transferred to Marquette, only the Marquette course/grade will be reflected in the total credits earned.

At the time of registration, the repeat process is automated for the first repeat of any course that is not an unlimited repeat course. Should a student need to repeat a course more than once, a request to repeat must be filed using the Request Permission to Repeat a Course form. This request will only be approved if the student has not earned a passing grade in the course, or the university and/or program requirements state that a certain grade must be earned in that specific course and the student has not previously earned the required minimum grade.

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Residency at Marquette

Residence is defined as the number of courses or credits a student must earn at an institution in order to be awarded a degree from that institution. Residency at Marquette for all undergraduate students, other than those admitted to the College of Professional Students is this: 1) a minimum of 60 Marquette credits are required to earn a Marquette undergraduate degree; 2) for students admitted in Summer 2010 or beyond, the final 30 credits needed to complete a Marquette undergraduate degree must be Marquette credits, unless these credits are earned in an approved study abroad program; for students admitted prior to Summer 2010, 30 of the final 36 requirements needed to complete a Marquette undergraduate degree must be Marquette credits, unless these credits are earned in an approved study abroad program; 3) a minimum of 32 upper-division Marquette credits are required to earn a Marquette undergraduate degree; 4) a minimum of 15 Marquette credits in the major are required to earn a Marquette undergraduate degree. Residency at Marquette for all undergraduate students in the College of Professional Studies is the same as above, with the exception of #1, where the minimum is 45 Marquette credits in order to earn a Marquette undergraduate degree from this college. Any exception to this policy must be approved by the Office of the Provost.

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Study at Other Institutions

Students who plan to study at another institution must obtain written approval for each course prior to enrollment in the course. If prior approval is not obtained, the university reserves the right to not accept the credits earned at the other institution. Course approval forms may be obtained from the student’s college office.

Upon completion of the course work, it is the student’s responsibility to have an official transcript sent directly from the institution to the Office of the Registrar. Transcripts routed by the student will not be accepted. Transfer credits will not be reviewed or posted to the student’s Marquette academic record until the official transcript from the external institution has been recorded in the Office of the Registrar.

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Transfer to another Undergraduate college within the University

The various colleges of Marquette University operate under the jurisdiction of separate deans. Therefore, enrolled students must submit a formal Application for Internal Transfer located at Marquette Central, if they wish to transfer from one college to another. Various criteria may be considered by the colleges during review of the student’s request to transfer colleges, including, but not limited to: current Grade Point Average, cumulative Grade Point Average, prior academic record and prior academic misconduct issues. This internal transfer decision is at the discretion of the dean and the decision of the dean is final. If the application for internal transfer is approved, the student will be governed by the degree requirements of the college into which the transfer is made and normally the degree requirements in effect at the time of the internal transfer. Because Marquette conducts an early registration which begins several months prior to the start of each term, it is to the student’s advantage to apply and be admitted to the transfer college as early as possible. Application forms are available online and a completed application must be submitted to the Office of the Registrar no later than one week before the start of the session for which the student wishes to enroll. The College of Nursing has alternative deadlines, that can be found on the Undergraduate Academic Calendar.

Note: a student who is academically dismissed at the end of the spring term and seeks to transfer to another college within the university for the immediate fall term, must apply for internal transfer no later than the first Monday in July in order to retain any previous housing assignment.

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Withdrawals

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From Courses

A student who wishes to withdraw from one or more courses, but still attend at least one other course during the term, must officially withdraw from the courses using the Undergraduate Single Course Withdrawal Form located online. The student is not officially withdrawn from any course until the completed withdrawal form with all the necessary signatures is submitted by the student to the office of the academic dean.

A student may obtain permission to withdraw from a course, resulting in a W grade, during the period extending from the day following the end of registration for a particular session, until the date specified in the Undergraduate Academic Calendar; however, if a WA grade has already been assigned by the college office it will remain on the record permanently. After this deadline, a student will no longer be given permission to withdraw from courses except for serious non-academic reasons (e.g., injury, family crisis).

It is the student’s responsibility to determine, prior to the withdrawal, if there will be financial aid and/or scholarship consequences, should the withdrawal from courses result in the student’s status changing from full-time or part-time.

If a student, at any time, fails to manifest those qualities judged to be appropriate and necessary to the professional field for which he or she is preparing, withdrawal from the program may be initiated by the college and grades of ADW will be assigned if the administrative withdrawal action is taken during the term.

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From the University

A student who is enrolled for one or more classes and decides to withdraw from all courses in a given term (even if enrolled in just one course), or decides to discontinue his/her study at Marquette after a term is complete, must formally withdraw from the university. Withdrawal is accomplished via the Withdrawal for All Students form located online.

After obtaining the official Withdrawal form, a student who wishes to withdraw from the university will personally confer with the dean at the time of such action and will be informed at that time whether he/she must obtain other signatures in addition to the dean’s.

A complete term withdrawal will not be processed by the university or considered official until the completed withdrawal form, with all necessary signatures is submitted by the student to the office of the academic dean. The student’s financial aid will then be adjusted as required by federal and state refund calculations and institutional policy based on this date. In addition, the student’s withdrawal will be reported to the National Student Clearinghouse for purposes of canceling any loan deferments the student may be receiving at the time of withdrawal.

If a student withdraws from the university during the term, without the permission of the dean, he/she will receive the appropriate withdrawal grade by the faculty or the college dean in each course. These grades will be reviewed as part of the readmission process, should the student wish to return to the university in the future.

The only exception permitted to the policies and procedures described above applies to students who have classes only in the evening (after 4:30 p.m.), or are not able to meet with the college office due to extenuating circumstances, such as hospitalization. Such students do not have to physically appear at the academic dean’s office; written notification of intent to the college dean’s office constitutes acceptable means of compliance with university policy and procedure.

In cases of administrative withdrawal, the student must be readmitted to the university and be cleared by the academic dean and/or the dean of students before the readmission request will be processed.